As a professional headshot photographer, I take pride in providing an excellent experience for my clients—from booking to delivering the final edited images. To ensure my schedule stays organized and my time is respected, I require a non-refundable $100 deposit at the time of booking an individual headshot session, which also serves as a cancellation fee if a session is canceled within 24 hours. If a client gives at least 24 hours’ notice, I allow the deposit to go towards our future shoot.

This policy isn’t just about securing payment—it’s about creating a professional, reliable experience for both me and my clients. Here’s why it’s essential:

1. It Ensures Commitment

A headshot session is an investment in your professional self, and I want my clients to be fully committed to the process. When someone pays a deposit, they’re more likely to show up to their photo session because they’ve already made a financial commitment.

2. Last-Minute Cancellations Affect My Business

Photography is appointment-based, and each time slot is reserved specifically for that client. If someone cancels last minute, I often can’t fill that space on short notice, resulting in lost income and wasted time. A deposit helps ensure that my schedule stays on track and that last-minute cancellations are minimized.

3. My Time is Valuable

Just like my clients’ time is valuable, so is mine. Beyond the actual session, I spend time preparing for the shoot, setting up equipment, and editing photos afterward. A deposit acknowledges that work and ensures that my time is respected.

There was one time I was already on the road to meet a client at my office in Santa Monica when he texted me saying that he felt sick.  That is fine because everyone gets sick, but why didn’t he text me the night before or earlier on in the morning.  Plus, he never rescheduled and never gave me a deposit.

4. It’s a Fair and Flexible Policy

While the deposit is non-refundable, I offer flexibility for clients who need to reschedule. As long as they provide at least 24 hours’ notice, they can apply the deposit toward a future session. This way, clients aren’t penalized for legitimate scheduling conflicts, and I can still maintain a structured calendar.

5. It Creates a Smoother Booking Experience

Requiring a deposit sets clear expectations from the start. Clients know that their session is secured, and I know that they are serious about moving forward. This simple step eliminates confusion, prevents last-minute scheduling issues, and helps keep everything running smoothly.

Final Thoughts

A deposit is not just a payment—it’s a sign of commitment, respect for time, and a way to create the best experience possible for both myself and my clients. By implementing this policy, I’ve seen fewer cancellations, a more organized schedule, and clients who arrive ready to get the most out of their headshot session.

If you’re in Los Angeles and looking for a professional headshot—whether for yourself or your entire team—let’s connect! I have offices in Santa Monica, Venice, and Culver City, and I can travel to your location anywhere in LA. Call 323-493-2552 to book your session today!

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